MINUTES OF THE REGULAR BOARD MEETING 
PARK FOREST WATER DISTRICT
March 10, 2021
      Regular Board Meeting

A Regular meeting of the Board of Directors of the Park Forest Water District (referred to hereafter as the 
"Board") was held on Wednesday the 10th of March at 6:00 p.m. at the District Office, located at 7340 
McFerran Rd, Colorado Springs, Colorado 80908. The meeting was open to the public in accordance with: 
CO Rev Stat § 24-6-402 (2016).  

President Jason Kerekes called the meeting to order at 6:00PM.

Board Members Present:  Jason Kerekes, president; Marni Huller, vice president; Tim Connelly, secretary; Mark Kneebone, operations director; Bob Tillman, treasurer via teleconference.

PFWD Staff Present:  Lynn Willow, systems operator and Tracy M., office manager. 

Visitors:  None – no requests for joining the meeting via teleconferencing were received.

Review of Minutes:  Minutes were presented by Tim.
Minutes of February 10, 2021 were reviewed.  Jason motioned to accept the minutes as presented.  Mark seconded.  Approved.

Treasurer's Report:  Treasurer's Report was presented by Bob. 

•	There is currently $153,425.54 in our Farmers State Bank checking account.
•	There is currently $435,344.00 in the Colorado Trust account.
•	Accounts receivable are $10,762.02.
•	Accounts payable are $933.47.
•	Year to date revenue, as of 2-28-21, is $68,045.
•	Year to date expenses, as of 2-28-21, are $85,240.

A transfer of $100,000 from the District’s checking account to a money market account was made in order to generate a higher interest income.
No further changes are recommended to the Farmers State Bank accounts.

A motion to accept the treasurer's report was made by Jason, seconded by Tim. Approved. 

Invoice Processing:  

Jason motioned to pay the bills, at $30,858.91, as presented.  Tim seconded.  Approved.

Bookkeeper Report:  The bookkeepers report was presented by Tracy.
•	Black Hills Energy’s invoice is for $78.70 to be paid via autopay on 3-25-21.
•	MVEA’s invoice is for $3978.59 and $12.42 be paid via autopay on 2-25-21 and 3-11-21.  They changed billing dates which incurred double February payments and the split $12.42.  They will fix account to be on a single payment, again.
•	Tax liability of $2290.80 to be paid by 4-11-21. 
•	CEBT for March is $224.63 and was paid 3-8-21.

  Audit engagement (Policy updates and procedure updates) – Forwarded e-mail to get signed and started.  Cleaned up much of 2020.  Close to sending to auditor.
  Proof-reading draft newsletter from Jason and will have copy for review soon.
  Discussion on sending ‘Shut-off’ notice to customer that is non-responsive.  Board will review Rules and Regulations and respond.
  Bank exhibit A form still needs to be completed.

ORC/Operator Report:  The ORC report was presented by Lynn Willow. 
•	Bac-T samples were taken and are negative.
•	   Windshield replaced on Dodge 1500 truck.
•	   3 year Sanitary Survey was performed on 2-2-21 and went well.  The distribution system is up to state regulations.
•	   Checked on high usage at a customer’s house and found a leak in their yard hydrant. Shut off water to the hydrant for them to repair.
•	   Backup generators were serviced on 3-8-21.
•	   Storage tank inspection and cleaning will be scheduled for late March or April.
•	   We are following all CDC Covid19 safety practices at both water plants.

Secretary's Report:  The secretary’s report was presented by Tim.
Though a very critical function to the District, there was nothing of much significance to report beyond the detail of the important board meeting minutes. 

Board Actions:  The Board Action report was presented by Tim.
•	Report has been updated and sent out to all board members.

Executive Session:
Pursuant to Sections 24-6-402(4)(b) (e), C.RS., upon a motion duly made by Tim Connelly seconded 
by Marni Huller and, upon affirmative vote of the quorum present, the Board convened in 
Executive Session at 7:01 PM.  For discussion on on-going lawsuit and personnel matters.  C.RS Pursuant to Section 24-6-402(2) (d.5) (II)(B), C.RS., no record will be kept by Park Forest Water District of this Executive Session that, in the opinion of the District's attorney, constitutes privileged 
attorney-client communication. The Board reconvened in regular session at 8:10 P.M. upon a
motion duly made by Tim Connelly, seconded by Bob Tillman and, upon vote, unanimously carried. 

Other Business: 
•	Board agreed to table discussion on Rules and Regulations until the April meeting.

Adjournment:  A motion to adjourn the meeting at 8:17 PM. was made by Tim.
Seconded by Mark.  Approved. 

The next scheduled regular meeting will be held on Wednesday April 14th, 2021 at 6:00 PM, at the Park Forest Water District administrative building located at 7340 McFerran Road, Colorado Springs, Colorado 80908. 

Signed: