MINUTES OF THE REGULAR BOARD MEETING 
PARK FOREST WATER DISTRICT
 June 17, 2021
      Regular Board Meeting

A Regular meeting of the Board of Directors of the Park Forest Water District (referred to hereafter as the 
"Board") was held on Thursday the 17th of May at 6:00 p.m. at the District Office, located at 7340 
McFerran Rd, Colorado Springs, Colorado 80908. The meeting was open to the public in accordance with: 
CO Rev Stat § 24-6-402 (2016).  

Vice president Marni Huller called the meeting to order at 6:02PM.

Board Members Present:  Marni Huller, vice president; Tim Connelly, secretary; Bob Tillman, treasurer;
Mark Kneebone, operations director.

PFWD Staff Present:  Lynn Willow, systems operator and Tracy M., office manager via phone. 

Visitors:  None – no requests for joining the meeting via teleconferencing were received.

Bookkeeper Report:  The bookkeepers report was presented by Tracy.
•	Black Hills Energy’s invoice is for $42.33 to be paid via autopay on 6-28-21.
•	MVEA’s invoice is for $5123.39to be paid via autopay on 5-27-21.  June bill is $5556.37 to be paid on 6-24-21.
•	Tax liability of $2260.18 is to be paid in July. 
•	CEBT for June is $809.63 and was paid 6-2-21.  July will be paid 6-10-21.

Grant information is being reviewed.
For the audit, books need to be reviewed and submitted.
There were two new bulk water customers signed up this month.
A bulk water new-rate letter was sent out.
Discussion on late fees and grace period.
Discussion on giving a water shut-off notice.  Board gave Tracy and Lynn direction to post a shut-off notice, tomorrow.  Bob will reach out to the customer in order to pacify the situation.
Discussion on updating the R&R’s.

Review of Minutes:  Minutes were presented by Tim.
Minutes of May 11, 2021 were reviewed.  Bob motioned to accept the minutes as presented.  Tim seconded.  Approved.
Minutes of May 25, 2021 were reviewed.  Bob motioned to accept the minutes as presented.  Tim seconded.  Approved.
Minutes of May 26, 2021 were reviewed.  Bob motioned to accept the minutes as presented.  Tim seconded.  Approved.

Treasurer's Report:  Treasurer's Report was presented by Bob. 

•	There is currently $182,087.74 in our Farmers State Bank checking account.
•	There is currently $531,401.07 in the Colorado Trust account.
•	Accounts receivable are $6,034.93.
•	Accounts payable are $677.45.
•	Year to date revenue, as of 5-31-21, is $166,626.34.
•	Year to date expenses, as of 5-31-21, are $129,061.30.

 Total revenues are 4% under budget and expenditures are 22% under budget.
 Discussion on our bank account interest rates.  
 Discussion on having a line item in our budget for bad debt.
 Discussion on metering systems.

A motion to accept the treasurer's report was made by Tim, seconded by Marni. Approved. 

ORC/Operator Report:  The ORC report was presented by Lynn Willow. 
•	Bac-T samples were taken and are negative.
•	   Getting bids on water storage tanks recoating.
•	   Capital improvements project for Thomas Road has been postponed for 2021 due to unstable and rising material costs.
•	   Suggestion of replacing 3 fire hydrants and 6 mainline valves.  Approximate cost of $42,000.
•	   Flushing will occur the end of June or early July.
•	   Suggestion of replacing the District’s old hydrant meter that is used for flushing. Cost of $790 to $2500.
•	   We are following all CDC Covid19 safety practices at both water plants.

Discussion on tank coating verses EDPM liners.
Discussion on budget and costs of replacing valves and hydrants.
Discussion on budget for maintenance/repairs verses capital improvements budget.
Bob made a motion to replace the 3 hydrants and the 6 valves.  Marni seconded.  Approved.
Board gave direction to Lynn for the purchase of a new hydrant meter with a price cap at $1200.

Invoice Processing:  Invoice Processing was presented by Tracy. 

Bob motioned to pay the bills, at $23,849.89, as presented.  Tim seconded.  Approved.

Secretary's Report:  The secretary’s report was presented by Tim.
Though a very critical function to the District, there was nothing of much significance to report beyond the detail of the important board meeting minutes. 

Board Actions:  The Board Action report was presented by Tim.
•	Discussion on current open action items.
o	Bob will check on whether Small Districts are able to invest their monies.
o	Lynn will check on EDPM liner vs. coatings differences for water tank roofs.
o	Marni will assign each board member two sections of the R&R’s to review.
o	Tim will check with Northwestern Mutual for a presentation of how they may be able to help the District with interest on its savings account.
•	Report has been updated and sent out to all board members.

Other Business: 
•	Discussion on late fee wording in the R&R’s.
Tim made a resolution to have a late payment fee applied to any account that delinquent after the 20th of each month.  Mark seconded.  Approved.
•	Discussion on reviewing the R&R’s.

Adjournment:  A motion to adjourn the meeting at 8:14 PM. was made by Tim.
Seconded by Mark.  Approved. 

The next scheduled regular meeting will be held on Wednesday July 14th, 2021 at 6:00 PM, at the Park Forest Water District administrative building located at 7340 McFerran Road, Colorado Springs, Colorado 80908. 

Signed: