MINUTES OF THE REGULAR BOARD MEETING 
PARK FOREST WATER DISTRICT
     February 21, 2023
      Regular Board Meeting

A Regular meeting of the Board of Directors of the Park Forest Water District (referred to hereafter as the 
‘Board’) was held on Tuesday the 21th of February at 6:00 p.m. at the Park Forest Water District offices located at 7340 McFerran Road, Colorado Springs, Colorado 80908.  The meeting was open to the public in accordance with: CO Rev Stat § 24-6-402 (2016).  

President Jason Kerekes called the meeting to order at 6:01 PM.

Board Members Present:  Jason Kerekes, President;  Marni Huller, vice president;  Tim Connelly, secretary;  Bob Tillman, treasurer.  Mark Kneebone, operations director.

PFWD Staff Present:  Tracy M., office manager;  Lynn Willow, operator in responsible charge, 
Jon Riguad, water operator. 

Visitors: Stanna and Scott Rumpf.

Discussion on overage reading.  Discussed possible leaks, explanations, solutions, compromises.

Tim motioned to split the overage charge, 50-50, then have Lynn monitor usage on a weekly basis for the next two months.  At the May meeting the board will analyze the results.  Based on the findings the board will determine whether the remainder of the overage charge will be billed, or the District will offer a refund, or there will be no change in the cost.  Mark seconded.  Approved, with Bob voting against.

Review of Minutes:  Minutes were presented by Tim.
Minutes of January 11, 2023 were reviewed.  Bob motioned to accept the minutes as is.  Marni seconded.  Approved.

Treasurer's Report:  Treasurer's Report was presented by Bob. 

•	There is currently $364,286.29 in our Farmers State Bank checking account.
•	There is currently $538,453.23 in our Colorado Trust account.
•	Accounts receivable are $2,843.06
•	Accounts payable are $544.20.
•	Year to date revenue, as of 1-31-23, is $39,564.36.
•	Year to date expenses, as of 1-31-23, are $44,113.65.

Tim motioned to accept the treasurer’s report. Jason seconded.  Approved.

Invoice Processing:  Presented by Bob.

Jason motioned to pay the bills of $49,922.52 as presented.  Bob seconded.  Approved.

Bookkeeper Report:  The bookkeepers report was presented by Tracy.
•	Black Hills Energy’s invoice is for $137.11 to be paid via autopay on 2-27-23.
•	MVEA’s January invoice for $6022.31 was paid via autopay on 1-26-23 and February's $4707.16 will autopay on 2-23-23.
•	Tax liability of $1,549.72 for February payroll to be paid in March. 
•	CEBT was paid in full for the 2023 year at $9,378.93  on 2-6-23.  

1 water shut-off notice was sent out this month. 
Completed workers comp audit and received a refund.
Annual exemption signatures were done by board members.
Final residential meter was installed.   1 commercial meter left to install.  4 are in inventory.
Discussed customer payments.
Discussed online payment through Farmers State Bank.

Bob motioned a resolution to exempt the District from an annual audit for the State.  Tim seconded.  Approved.

ORC/Operator Report:  The ORC report was presented by Lynn.

•	Bac.-T samples were taken and are negative.
•	All meters were read and reported.
•	Pump in well #5 at Squires plant has been pulled and evaluated.
•	Taking bids on replacing #5 pump and other down-hole parts as well as rehab of the well.
•	8 bid invitations for 2023 capital improvements were sent out.  4 declined , 1 received, waiting on others.
•	We had 2 service line freezes on Mathews Road.  All Dirt excavated and KA Excavating thawed the lines. One line refroze and upon re-excavation a kink in the line was discovered and the line was replaced from the main to the curb stop.
•	One customer had a very high water usage for December and January.  No leaks or improper installation of the meter were found.  Upon a forensic inspection with the Optical Readout device, it showed a 17 day event of high water flow, then stopping abruptly.  The reader showed a lower temperature of the water, indicating fresh water flowing.  I also performed a 5 gallon bucket test for accuracy of the meter and it passed within a 3% accuracy variation.
Tracy and I contacted 2 sales rep's of this meter and a different meter company and another ORC and 2 plumbers about this occurrence.  None had ever heard of this happening.  In 25 years as a water operator, neither have I.

Discussion on well #5 repair proposals.
Discussion on capital improvement project bids.  Tabled until March to wait on further bids.

Bob motioned to hire Colorado Pump to do the repairs for well #5. Marni seconded.  Approved

Secretary's Report:  The secretary’s report was presented by Tim.
Though a very critical function to the District, there was nothing of much significance to report beyond the detail of the important board meeting minutes. 

Board Actions:  Presented by Tim.
•	Discussion on current open action items.
•	Report has been updated and sent out to all board members.

Old Business:

•	Rules and Regs updating was tabled to April/May for Marni to compile Paul Anderson's suggestions.

Adjournment:  
A motion to adjourn the meeting at 9:01 PM. was made by Tim.  Seconded by Bob.  Approved. 
The next scheduled regular meeting will be held on Monday March 13 th, 2023 at 6:00 PM, at the Park Forest Water District offices located at 7340 McFerran Road, Colorado Springs, Colorado 80908. 

Signed: