MINUTES OF THE REGULAR BOARD MEETING 
PARK FOREST WATER DISTRICT
February 10, 2021
      Regular Board Meeting

A Regular meeting of the Board of Directors of the Park Forest Water District (referred to hereafter as the 
"Board") was held on Wednesday the 10th of February at 6:00 p.m. at the District Office, located at 7340 
McFerran Rd, Colorado Springs, Colorado 80908. The meeting was open to the public in accordance with: 
CO Rev Stat § 24-6-402 (2016).  

President Jason Kerekes called the meeting to order at 6:02PM.

Board Members Present:  Jason Kerekes, president; Marni Huller, vice president; Tim Connelly, secretary; Bob Tillman, treasurer; Mark Kneebone, operations director.  

PFWD Staff Present:  Lynn Willow, systems operator and Tracy M., office manager.

Visitors:  None – no requests for joining the meeting via teleconferencing were received.

Review of Minutes:  Minutes were presented by Tim.
Minutes of January 13, 2021 were reviewed.  Jason motioned to accept the minutes with minor changes.  Marni seconded.  Approved.
Minutes of January 21, 2021 were reviewed.  Jason motioned to accept the minutes with minor changes.  Bob seconded.  Approved.

Treasurer's Report:  Treasurer's Report was presented by Bob. 

•	There is currently $144,383 in our Farmers State Bank checking account.
•	There is currently $427,937 in the Colorado Trust account.
•	Accounts receivable are $16,315.
•	Accounts payable are $11,119.
•	Year to date revenue, as of 1-31-21, is $33,027.
•	Year to date expenses, as of 1-31-21, are $30,999.

An accounting procedures manual for capitalization policies is being put together by Bob and Tracy.
UNCC charges will be put under ‘Distribution and Maintenance’ in bookkeeping.
2020 and 2021 budgets are now on the website.

A motion to accept the treasurer's report was made by Jason, seconded by Tim. Approved. 

Invoice Processing:  Presented by Bob.

Discussion on how to register the new district work truck.
Jason motioned to pay the bills, at $30,312.58 as presented.  Tim seconded.  Approved.

Bookkeeper Report:  The bookkeepers report was presented by Tracy.
•	Black Hills Energy’s invoice is for $71.84 to be paid via autopay on 2-22-21.
•	MVEA’s invoice is for $4,964.38to be paid via autopay on 2-11-21.
•	Tax liability of $2275.48 to be paid by 3-11-21. 
•	CEBT for February is $809.63 and was paid 2-18-21.

Discussion on the bulk water operations – key, PIN pad, liability, etc.
Discussion on bulk water key charges.
QuickBooks Desktop Pro has been purchased and will be installed soon.
Discussion on paying the key deposit via credit card.
Discussion on the audit engagement letter. 
Discussion on customer that hasn’t provided a meter read since 2018.  Board agreed to a       onetime credit only for their overage charges.
Tracy will renew the Districts SDA membership before March 1 in order to receive a 25% discount and make payment by July 1.
Discussion on responsibility of a customer if they request their water to be turned off.

ORC/Operator Report:  The ORC report was presented by Lynn Willow. 
•	Bac-T samples were taken and are negative.
•	   Picked up the newly purchased PFWD truck.  The old truck was sold for $500.
•	   UNCC has put the District on a tier 1 level for charging.  This means that we have to pay for each locate request that is performed.
•	   The air compressor at Squires plant is still not repaired.  Still getting prices for repair                              or replacement.
•	   We are following all CDC Covid19 safety practices at both water plants.
•	   Lynn will be out of town on February 18th and 19th.

Secretary's Report:  The secretary’s report was presented by Tim.
Though a very critical function to the District, there was nothing of much significance to report beyond the detail of the important board meeting minutes. 

Board Actions:  The Board Action report was presented by Tim.
•	Tim introduced the report form.  Discussion on each action.
•	Discussion on moving the majority of the Districts money into a money market account.  
Bob motioned to authorized Bob/future treasurers to transfer money between Farmers State Bank accounts as needed.  Marni seconded.  Approved

Other Business: 
•	Discussion on who should have keys to the office and gate.
•	Discussion on Marni compiling Rules and Regulations that need updating for the March meeting.

Executive Session:
Pursuant to Sections 24-6-402(4)(b) (e), C.RS., upon a motion duly made by Tim Connelly seconded 
by Mark Kneebone and, upon affirmative vote of the quorum present, the Board convened in 
Executive Session at 8:10 PM.  For discussion on on-going lawsuit and personnel matters.  C.RS Pursuant to Section 24-6-402(2) (d.5) (II)(B), C.RS., no record will be kept by Park Forest Water District of this Executive Session that, in the opinion of the District's attorney, constitutes privileged 
attorney-client communication. The Board reconvened in regular session at 9:00 P.M. upon a
motion duly made by Tim Connelly, seconded by Bob Tillman and, upon vote, unanimously 
carried. 
Discussion on the need for a work order form between the office manager and the ORC, which is to be returned after completion of the work with comments pertaining to the task.

Jason motioned to give Tracy a bonus for exceptional work to date.  Mark seconded.  Approved.

Jason motioned to appoint Jason as the District representative for the ongoing lawsuit mediation.  Tim seconded.  Approved, with Marni not being in favor.

Adjournment:  A motion to adjourn the meeting at 9:04 PM. was made by Jason.
Seconded by Tim.  Approved. 

The next scheduled regular meeting will be held on Wednesday April 14th, 2021 at 6:00 PM, at the Park Forest Water District administrative building located at 7340 McFerran Road, Colorado Springs, Colorado 80908. 

Signed: