MINUTES OF THE REGULAR BOARD MEETING 
PARK FOREST WATER DISTRICT
    December 8, 2021
     Regular Board Meeting

A Regular meeting of the Board of Directors of the Park Forest Water District (referred to hereafter as the 
"Board") was held on Wednesday the 8th of December at 6:00 p.m. at the District Office, located at 7340 
McFerran Rd, Colorado Springs, Colorado 80908. The meeting was open to the public in accordance with: 
CO Rev Stat § 24-6-402 (2016).  

President Jason Kerekes called the meeting to order at 6:01 PM.

Board Members Present:  Jason Kerekes, President;  Marni Huller, vice president;  Tim Connelly, secretary;  Bob Tillman, treasurer;  Mark Kneebone, operations director.

PFWD Staff Present:  Tracy M., office manager;  Lynn Willow, systems operator was excused. 

Visitors:  None – no requests for joining the meeting via teleconferencing were received.

Review of Minutes:  Minutes were presented by Tim.
Minutes of November 8, 2021 were reviewed.  Jason motioned to accept the minutes with a minor change.  Mark seconded.  Approved.

Treasurer's Report:  Treasurer's Report was presented by Bob. 

•	There is currently $192,080.96 in our Farmers State Bank checking account.
•	There is currently $593,095.83in the Colorado Trust account.
•	Accounts receivable are $7,367.25.
•	Accounts payable are $1,880.80.
•	Year to date revenue, as of 11-30-21, is $402,666.45
•	Year to date expenses, as of 11-30-21, are $338,027.05.

A motion to write off as a bad debt, the collection of $1,517.19 for payment for the relocation of the Kurie fire hydrant was made by Bob, seconded by Mark.  Approved, with Tim in disagreement.
  Discussion on tap installation verses water service turn-on.

A motion to accept the treasurer's report was made by Jason, seconded by Bob. Approved. 

Invoice Processing:  Invoice Processing was presented by Jason. 

Tim motioned to pay the bills of $57,090.34 as presented.  Marni seconded.  Approved.

Bookkeeper Report:  The bookkeepers report was presented by Tracy.
•	Black Hills Energy’s invoice is for $80.81 to be paid via autopay on 12-27-21.
•	MVEA’s invoice for $5,664.44 is to be paid via autopay on 11-29-21.
•	Tax liability of $2,260.18 for December payroll to be paid in January. 
•	CEBT is $809.63 for December and was paid 12-7-21.  

$60,000 was transferred from the Colorado Trust Edge account to the Colorado Trust General Fund account on 11-12-21.
5 water shut-off notices were sent out this month. 2 have paid to date.
There are three house closings this month.
Discussion on depreciating the new meter costs and which account it should be taken from.  
  Bob will check with the District’s accountant.

Jason motioned to give half-credit for overage costs to a customer with a leak, as they have rectified the leak issue. 

ORC/Operator Report:  The ORC report was presented by Mark.

•	   Installation of new residential meters is complete, with the exception of one needing an antennae.
•	   Commercial meters have four remaining to be installed.
•	   Monthly meter reads are getting more accurate and timely.
•	   Batteries for both backup generators are in need of replacing, as they are over four years old.  Cost will be $188.05 each for 4 of them.
•	   Two well meters need to be certified for the state.
•	   We are following all CDC Covid19 safety practices at both water plants.

Secretary's Report:  The secretary’s report was presented by Tim.
Though a very critical function to the District, there was nothing of much significance to report beyond the detail of the important board meeting minutes. 

Board Actions:  The Board Action report was presented by Tim.
•	Discussion on current open action items.
•	Report has been updated and sent out to all board members.

New Business:

•	Bob discussed ways of amending the 2021 budget to better show actual expenses.  
•	Discussion on 2022 budget, particularly capital improvement costs and election costs. 
•	Discussion on a designated election officer.  The Board agreed to have Tracy act as a DEO ‘in-house’.  Tracy would be compensated on an hourly rate as above normal job description duties.
•	Discussion on the interpretation of tap certificates as being ‘supplied and installed’ upon payment, and only realized/functioning (water turned on) when the address is in compliance with the Districts Rules and Regulations and, or, an Inclusion Agreement.
•	Discussion on legal representative retention agreement.
•	Discussion on drafted, updated Rules and Regulations as presented by Marni.
•	Discussion on new Inclusion Agreements and how to service them.

Adjournment:  A motion to adjourn the meeting at 8:22 PM. was made by Tim.
Seconded by Mark.  Approved. 
The next scheduled regular meeting will be held on Wednesday January 12th, 2022 at 6:00 PM, at the Park Forest Water District administrative building located at 7340 McFerran Road, Colorado Springs, Colorado 80908. 

Signed: