MINUTES OF THE REGULAR BOARD MEETING 
PARK FOREST WATER DISTRICT
     December 14, 2022
       Regular Board Meeting

A Regular meeting of the Board of Directors of the Park Forest Water District (referred to hereafter as the 
‘Board’) was held on Wednesday the 14th of December at 6:00 p.m. at the Park Forest Water District offices located at 7340 McFerran Road, Colorado Springs, Colorado 80908.  The meeting was open to the public in accordance with: CO Rev Stat § 24-6-402 (2016).  

President Jason Kerekes called the meeting to order at 6:05 PM.

Board Members Present:  Jason Kerekes, President;  Tim Connelly, secretary;  Bob Tillman, treasurer;  Mark Kneebone, operations director.  Marni Huller, vice president - via teleconference.  

PFWD Staff Present:  Tracy M., office manager;  Lynn Willow, operator in responsible charge;  Jon Rigand, water operator. 

Visitors:  None.

Treasurer's Report:  Treasurer's Report was presented by Bob. 

•	There is currently $353,764.99 in our Farmers State Bank checking account.
•	There is currently $530,403.19 in our Colorado Trust account.
•	Accounts receivable are $3,871.47.
•	Accounts payable are $00.00.
•	Year to date revenue, as of 11-30-22, is $463,436.97.
•	Year to date expenses, as of 11-30-22, are $297,495.21.

Tim motioned to accept the treasurer’s report. Mark seconded.  Approved.

Invoice Processing:  Presented by Bob.

Jason motioned to pay the bills of $43,378.75 as presented.  Tim seconded.  Approved.

Review of Minutes:  Minutes were presented by Tim.
Minutes of November 9, 2022 were reviewed.  Jason motioned to accept the minutes as is.  Mark seconded.  Approved.

Bookkeeper Report:  The bookkeepers report was presented by Tracy.
•	Black Hills Energy’s invoice is for $126.09 to be paid via autopay on 12-27-22.
•	MVEA’s invoice for $6,070.16 to be paid via autopay on 11-28-22.
•	Tax liability of $2,329.60 for December payroll to be paid in January. 
•	CEBT is $823.63 for December and was paid 12-10-22.  

Two water shut-off notices were sent out this month. Partial payments were made on each.
Emails were sent for reminders for commercial backflow inspections.  Still waiting on two.
Our domain name has been renewed.
Discussion on CPA quotes.
Discussion on DEO selection.

ORC/Operator Report:  The ORC report was presented by Lynn.

•	Bac.-T samples were taken and are negative.
•	  All meters were read and reported.
•	  EMC did their annual preventive maintenance service.  Two cooling fans need        
replacing and have been replaced.
•	  There is a minor leak on a pump at the Price Plant.  Parts have been ordered for its            repair.
•	  Requests for bids on 2023 capital improvements projects will be sent out in January.

Discussion on capital improvement projects for 2023.
Discussion on obtaining a minimum of three bids for each project.

Secretary's Report:  The secretary’s report was presented by Tim.
Though a very critical function to the District, there was nothing of much significance to report beyond the detail of the important board meeting minutes. 

Board Actions:  Presented by Tim.
•	Discussion on current open action items.
•	Report has been updated and sent out to all board members.

Other Business:

•	Jason will update rate changes on the Districts website.

New Business:

•	The 2023 Budget Resolution was read out loud and signed appropriately.
•	The 2023 Appropriation Resolution was read out loud and signed appropriately.
•	Discussion on the Famili Leave Act.  The board and Lynn decided to opt-out.
•	Discussion on the 2023 DEO position.  Tracy was nominated along with a consultant to work with her.  She accepted.
•	Discussion on the wording of the rate changes announcement in the January statement.

Executive Session:
Pursuant to Sections 24-6-402(4)(f), C.R.S., upon a motion duly made by Tim Connelly seconded 
by Mark Kneebone and, upon affirmative vote of the quorum present, the Board convened in 
Executive Session at 7:27 PM.  For discussion of personnel matters.  C.R.S. Pursuant to Section 24-6-402(2) (d.5) (II)(B), C.R.S., no record will be kept by Park Forest Water District of this Executive Session that, in the opinion of the District's attorney, constitutes privileged attorney-client communication. The Board reconvened in regular session at 7:55 P.M. upon a motion duly made by
Jason Kerekes, seconded by Tim Connelly and, upon vote, unanimously carried. 
Tim motioned to hire Tracy as an individual contractor for the duties of PFWD Bookkeeper / Office Manager.  Mark seconded.  Approved.
Discussion on Attorney’s rate increase.  Jason will contact them to request holding to current rate through remainder of current case.

Adjournment:  A motion to adjourn the meeting at 8:01 PM. was made by Tim.
Seconded by Jason.  Approved. 
The next scheduled regular meeting will be held on Wednesday January 11th, 2023 at 6:00 PM, at the Park Forest Water District offices located at 7340 McFerran Road, Colorado Springs, Colorado 80908. 

Signed: