MINUTES OF THE REGULAR BOARD MEETING 
PARK FOREST WATER DISTRICT
     August 18, 2021
      Regular Board Meeting

A Regular meeting of the Board of Directors of the Park Forest Water District (referred to hereafter as the 
"Board") was held on Wednesday the 18th of August at 6:00 p.m. at the District Office, located at 7340 
McFerran Rd, Colorado Springs, Colorado 80908. The meeting was open to the public in accordance with: 
CO Rev Stat § 24-6-402 (2016).  

President Jason Kerekes called the meeting to order at 6:05PM.

Board Members Present:  Jason Kerekes, President:  Marni Huller, vice president;  Tim Connelly, secretary;  Bob Tillman, treasurer;  Mark Kneebone, operations director.

PFWD Staff Present:  Tracy M., office manager. 

Visitors:  None – no requests for joining the meeting via teleconferencing were received.

Presentation by Northwestern Mutual’s Tom Padrnos:
o	Gave options for investments of the Districts monies for the benefit of earning decent interest rates.
o	Discussed tax exempt status.
o	Discussed emergency use verses long term funds verses project monies.

Discussion on a customer getting a reimbursement for a leak.
Discussion on a customer not allowing access to replace their meter.

Review of Minutes:  Minutes were presented by Tim.
Minutes of July 7, 2021 were reviewed.  Bob motioned to accept the minutes with minor changes.  Marni seconded.  Approved.

Treasurer's Report:  Treasurer's Report was presented by Bob. 

•	There is currently $226,718.80 in our Farmers State Bank checking account.
•	There is currently $585,252.76 in the Colorado Trust account.
•	Accounts receivable are $4,931.17.
•	Accounts payable are $21,169.16.
•	Year to date revenue, as of 7-31-21, is $243,833.28.
•	Year to date expenses, as of 7-31-21, are $232,680.07.

 Discussion over where the money to pay for the new meters comes from – Colorado Trust account vs. Farmers state Bank account.

A motion to accept the treasurer's report was made by Tim, seconded by Bob. Approved. 

Invoice Processing:  Invoice Processing was presented by Bob. 

Bob motioned to pay the bills of $51,681.85 as presented.  Tim seconded.  Approved.

Bookkeeper Report:  The bookkeepers report was presented by Tracy.
•	Black Hills Energy’s invoice is for $8.50 to be paid via autopay on 8-26-21.
•	MVEA’s invoice for $~6528 is to be paid via autopay on 8-26-21.
•	Tax liability of $2271.60 is to be paid in September. 
•	CEBT for July is $809.63 and was paid 8-10-21.  

No transfers were needed for this month.
Performed the audit with Bob and submitted all documentation requested.
o	Suggest not having a major audit every year.  Board will address this issue after the lawsuit is over.
Discussion of customer not allowing meter replacement. Water Shut-Off notice to be sent out.
Board agreed to help customer with a leak, since customer showed proof of repairs.
Discussion of water shut-off notice sent to a customer.
Remainder of new meters should arrive for installation by October.
Working on creating customer statements relating to automatic meter readings.

ORC/Operator Report:  The ORC report was presented by Lynn Willow. 

•	   Storage tank recoating should be finished mid-August.
•	   Annual system flushing and hydrant excursing has been completed.
•	   About 135 new meters have been installed.  Waiting on delivery of remainder of meters.
•	   We are following all CDC Covid19 safety practices at both water plants.

Secretary's Report:  The secretary’s report was presented by Tim.
Though a very critical function to the District, there was nothing of much significance to report beyond the detail of the important board meeting minutes. 

Board Actions:  The Board Action report was presented by Tim.
•	Discussion on current open action items.
•	Report has been updated and sent out to all board members.

Other Business: 
•	Discussion on Rules and Regs sections as follows:
o	Bob – Sections 3.6 through 3.9 are OK as is.
•	Mediation with CASAS is set for September 10 at 8:30 AM.
o	Bob made a motion for the District to split the costs of the mediation 50-50 with CASAS.  Mark seconded.  Approved.

Executive Session:
Pursuant to Sections 24-6-402(4)(b) (e), C.RS., upon a motion duly made by Tim Connelly seconded 
by Bob Tillman and, upon affirmative vote of the quorum present, the Board convened in 
Executive Session at 8:18 PM.  For discussion of negotiations for upcoming trial.  C.RS Pursuant to Section 24-6-402(2) (d.5) (II)(B), C.RS., no record will be kept by Park Forest Water District of this Executive Session that, in the opinion of the District's attorney, constitutes privileged attorney-client communication. The Board reconvened in regular session at 8:30 P.M. upon a motion duly made by Jason Kerekes, seconded by Tim Connelly and, upon vote, unanimously carried. 

Discussion what items the District should capitalize / depreciate.
o	Bob motioned to capitalize acquisition of $2500 and lifespan one year +.  Tim seconded.  Approved.

Adjournment:  A motion to adjourn the meeting at 8:34 PM. was made by Marni.
Seconded by Bob.  Approved. 
The next scheduled regular meeting will be held on Wednesday September 8th, 2021 at 6:00 PM, at the Park Forest Water District administrative building located at 7340 McFerran Road, Colorado Springs, Colorado 80908. 

Signed: