MINUTES OF THE REGULAR BOARD MEETING 
PARK FOREST WATER DISTRICT
April 14, 2021
      Regular Board Meeting

A Regular meeting of the Board of Directors of the Park Forest Water District (referred to hereafter as the 
"Board") was held on Wednesday the 14th of April at 6:00 p.m. at the District Office, located at 7340 
McFerran Rd, Colorado Springs, Colorado 80908. The meeting was open to the public in accordance with: 
CO Rev Stat § 24-6-402 (2016).  

President Jason Kerekes called the meeting to order at 6:00PM.

Board Members Present:  Jason Kerekes, president; Marni Huller, vice president; Tim Connelly, secretary; Mark Kneebone, operations director; Bob Tillman, treasurer via teleconference.

PFWD Staff Present:  Lynn Willow, systems operator and Tracy M., office manager. 

Visitors:  None – no requests for joining the meeting via teleconferencing were received.

Review of Minutes:  Minutes were presented by Tim.
Minutes of March 10, 2021 were reviewed.  Jason motioned to accept the minutes as presented.  Tim seconded.  Approved.

Treasurer's Report:  Treasurer's Report was presented by Bob. 

•	There is currently $162,303.72 in our Farmers State Bank checking account.
•	There is currently $485,776.95 in the Colorado Trust account.
•	Accounts receivable are $7,628.65.
•	Accounts payable are $ 2,641.99.
•	Year to date revenue, as of 3-31-21, is $104,500.
•	Year to date expenses, as of 3-31-21, are $99,720.

Property taxes received YTD are $72,772.22

A motion to accept the treasurer's report was made by Tim, seconded by Mark. Approved. 

Invoice Processing:  Invoice Processing was presented by Tracy. 

Tim motioned to pay the bills, at $33,425.35, as presented.  Marni seconded.  Approved.

Bookkeeper Report:  The bookkeepers report was presented by Tracy.
•	Black Hills Energy’s invoice is for $67.63 to be paid via autopay on 4-26-21.
•	MVEA’s invoice is for $4703.65 to be paid via autopay on 3-25-21.  April bill is available on 4-10-21.
•	Tax liability of $2275.46 to be paid by 5-11-21. 
•	CEBT for April is $809.63 and was paid 4-7-21.  May will be available 4-15-21.

  Audit engagement (Policy updates and procedure updates) – Engagement letter is ready to be signed. 
  The Read-Only Access for statements form is in the Board folder, ready for signature.
  Newsletter is complete. May require more information regarding meter reads.
  Discussion on Shut-off notices sent to customer that have not been responsive.  Lynn will visit with some of them.
  Preparing a letter to bulk water users about our policy change of the $25 key deposit becoming an account set-up fee.  They may return their key for a deposit refund, otherwise their deposit will be transferred to an account set-up fee and no deposit will be offered.  Also, requesting whether each account wishes to remain active.
  Still formulating a customer contact list.
  Discussion on creating more interest for bulk water sales for this summer.
  Bank Exhibit A needs to be completed.

ORC/Operator Report:  The ORC report was presented by Lynn Willow. 
•	Bac-T samples were taken and are negative.
•	   Sold the old PFWD truck for $500.
•	   Both backup generators were serviced on 3-8-21.
•	   Both water storage tanks were inspected and cleaned on 3-19-21.  Inspection showed that both tanks are in need of patching and recoating.  An estimate for both tanks is $35,000.  Recommend this as a priority, then Thomas Road mainline replacement.
- Board requests obtaining a second estimate.
•	   We are following all CDC Covid19 safety practices at both water plants.

Secretary's Report:  The secretary’s report was presented by Tim.
Though a very critical function to the District, there was nothing of much significance to report beyond the detail of the important board meeting minutes. 

Board Actions:  The Board Action report was presented by Tim.
•	Report has been updated and sent out to all board members.

Other Business: 
•	Tim motioned to;
1.	Accept Marni’s red-lined revisions to the Rules and Regs and,
2.	Increase the meter read cost to $50 and,
3.	To change the bulk water key deposit to an account set-up fee.
Jason seconded.  Approved.
•	The board will review the Rules and Regs and Paul Andersons suggestions for the Rules and Regs to be discussed in future meetings.
•	Discussion on meter reads vs. bad meters.
•	Discussion on the difference in bulk water reads.
•	Discussion on telecommunication companies using our excess property for their future towers.
•	Discussion on the SDA matching 50% on safety oriented purchases up to $5200.
•	Discussion on the newsletter draft and making it semi-annual.

Adjournment:  A motion to adjourn the meeting at 8:16 PM. was made by Jason.
Seconded by Marni.  Approved. 

The next scheduled regular meeting will be held on Wednesday May 12th, 2021 at 6:00 PM, at the Park Forest Water District administrative building located at 7340 McFerran Road, Colorado Springs, Colorado 80908. 

Signed: