MINUTES OF THE REGULAR BOARD MEETING 
PARK FOREST WATER DISTRICT
January 13, 2021
      Regular Board Meeting

A Regular meeting of the Board of Directors of the Park Forest Water District (referred to hereafter as the 
"Board") was held on Wednesday the 13th of January at 6:00 p.m. at the District Office, located at 7340 
McFerran Rd, Colorado Springs, Colorado 80908. The meeting was open to the public in accordance with: 
CO Rev Stat § 24-6-402 (2016).  

President Jason Kerekes called the meeting to order at 6:02PM.

Board Members Present:  Jason Kerekes, president; Marni Huller, vice president; Tim Connelly, secretary; Bob Tillman, treasurer; Mark Kneebone, operations director.  

PFWD Staff Present:  Lynn Willow, systems operator and Tracy M., office manager.

Visitors:  None – no requests for joining the meeting via teleconferencing were received.

Review of Minutes:  Minutes were presented by Tim.
Minutes of December 9, 2020 were reviewed.  Jason motioned to accept the minutes with the minor changes.  Bob seconded.  Approved.

Treasurer's Report:  Treasurer's Report was presented by Bob. 

•	There is currently $163,416 in our Farmers State Bank checking account.
•	There is currently $426,528 in the Colorado Trust account.
•	Accounts receivable are $26,458.
•	Accounts payable are $5,656.
•	Year to date revenue, as of 12-31-20, is $473,004.
•	Year to date expenses, as of 12-31-20, are $395,049.

Board agreed to purchase the 2021 version of QuickBooks Desktop Pro and Payroll.
Board agreed to renew annually and update Office 365 Business Basic and Business Standard.
Board agreed to purchase the antivirus Bitdefender Gravity Zone.
Board agreed to split the overage costs for a PFWD customer pending repair of the leak ‘culprit’ when weather permits.

A motion to accept the treasurer's report was made by Jason, seconded by Tim. Approved. 

Invoice Processing:  Presented by Bob.
Bob motioned to pay the bills, at $41,813.62 as presented.  Marni seconded.  Approved.

Bookkeeper Report:  The bookkeepers report was presented by Tracy.
•	Black Hills Energy’s invoice is for $89.24 to be paid via autopay on 1-26-21.
•	MVEA’s invoice is for $5,037.40 to be paid via autopay on 1-14-21.
•	Tax liability of $2,185.08 to be paid by 2-11-21. 
•	CEBT is $809.63 for January 2021 and was paid on 1-8-21.  CEBT for February is $809.63 and is due 2-10-21.
•	The Colorado Trust account needs to be reconciled.

Discussion on updating the Rules and Regulations.
o	Past Due Process.
o	Meter read fees.
o	Key deposit process.
o	Transfers with the Colorado trust account.
o	Work Order Process.

•	A/R past dues are improving significantly.
•	Need to reconcile and audit A/P.
•	Working on 1099’s and end of year taxes (940, UI, CI, W2).
•	Will file electronically and have hard copies in-house for audits.
•	Will renew SDA membership early for a discount.

Board agreed to review and update the Rules and Regulations at the February meeting.

ORC/Operator Report:  The ORC report was presented by Lynn Willow. 
•	Bac-T samples were taken and are negative.
•	   Ordered chlorine for both treatment plants.
•	   The office furnace was repaired per the board’s request.  Three bids were taken.
•	   The air compressor at Squires plant is not working.  Currently checking on cost of repair or replacement.
•	   We are following all CDC Covid19 safety practices at both water plants.

Executive Session:
Pursuant to Sections 24-6-402(4)(b) (e), C.RS., upon a motion duly made by Tim Connelly seconded 
by Mark Kneebone and, upon affirmative vote of the quorum present, the Board convened in 
Executive Session at 7:15 PM.  For discussion on on-going lawsuit with the Districts attorney present.  C.RS Pursuant to Section 24-6-402(2) (d.5) (II)(B), C.RS., no record will be kept by Park Forest Water District of this Executive Session that, in the opinion of the District's attorney, constitutes privileged 
attorney-client communication. The Board reconvened in regular session at 8:10 P.M. upon a
motion duly made by Tim Connelly, seconded by Marni Huller and, upon vote, unanimously 
carried. 
Board agreed to have a January 21, 2021 meeting for the purpose of discussing options of settlement and determining a representative for the District at a court trial.

Secretary's Report:  The secretary’s report was presented by Tim.
Though a very critical function to the District, there was nothing of much significance to report beyond the detail of the important board meeting minutes. 

Other Business: 
•	Discussion on the domain server change from Melbourne IT to NameCheap for better customer service.  Jason motioned, Bob seconded.  Approved.
•	Discussion on employee review.  Bob and Marni will coordinate a meeting.
•	Discussion on an ‘Accountability / Action Form’.  Possibility of the Operations Director being in charge of enforcement.  Tim will create the form.
•	Discussion on capital improvement projects for 2021.  Lynn to get three bids for finishing Thomas Road upgrades.

Adjournment:  A motion to adjourn the meeting at 8:31 PM. was made by Tim.
Seconded by Bob.  Approved. 

The next scheduled regular meeting will be held on Wednesday February 10th, 2021 at 6:00 PM, at the Park Forest Water District administrative building located at 7340 McFerran Road, Colorado Springs, Colorado 80908. 

Signed: